Purpose of the Role

The Plant Hire Assistant supports the efficient operation of the Plantyard Department by coordinating administrative processes, managing stock control, processing purchase orders, tracking plant and vehicle hire costs, and maintaining accurate records across all George Leslie sites.

Key Responsibilities

1. Stock and Consumables Management

  • Process PPE, signage, and consumables requests from site teams.
  • Maintain accurate stock levels through weekly checks and reordering as required.
  • Liaise with suppliers to source and replenish items not held in stock.
  • Record all stock usage and charge appropriately

2. Procurement and Purchase Orders

  • Raise and manage purchase orders for plant materials, consumables, and supplier invoices.
  • Ensure all orders are correctly coded to contracts or stock accounts.

3. Hire and Damage Administration

  • Liaise with site teams to confirm responsibility for damages and raise POs where required.
  • Attend monthly damage review meetings with suppliers and account managers.
  • Issue and track internal damage notifications and recovery charges via COINS.

4. Vehicle and Mileage Management

  • Process monthly vehicle hire invoices and post to COINS.
  • Distribute and manage monthly mileage submissions from all drivers via Microsoft Forms.
  • Update mileage and fuel usage data in the Carbon Calculator to support sustainability reporting.

Support and Collaboration

  • Assist the Plant Hire Controller with ad-hoc requirements to ensure efficient day-to-day operations for both internal and external hires.
  • Provide administrative and operational support as required to maintain smooth running of all plant and transport activities.
  • Undertake any other reasonable tasks as requested by the Plant Administration Manager or Plant Hire Controller

Key Skills and Attributes

  • Strong organisational and administrative skills.
  • Proficient in Microsoft Excel, COINS, and document management systems.
  • Excellent communication and coordination skills.
  • Attention to detail with a focus on accuracy and compliance.
  • Ability to work collaboratively across multiple departments and sites.

Experience and Qualifications

  • Previous experience in plant, transport, or construction administration preferred.
  • Understanding of procurement processes and cost coding.
  • Knowledge of COINS or similar financial systems advantageous.

What do we offer?

The salary is competitive based on knowledge and experience.

We offer the chance to work in a friendly, hard-working and high-achieving team where you will be encouraged to take responsibility, develop yourself and see the difference you are making to the business. We provide a range of benefits, including private healthcare, pension, discounts and flexible working arrangements.

Our head office is in Barrhead (one mile from Barrhead train station) in our own building. We also offer flexible working options.

If you feel you would be suitable for the Estimator position and would like to be considered for this exciting opportunity, please submit your CV and Covering Letter to careers@georgeleslie.co.uk

Equal Opportunity Employment

We are committed to providing employment opportunities regardless of age, disability, gender, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, or any other protected characteristic by law. If there are preparations we can make to help ensure you have a positive interview experience, please let us know.

We promote equal opportunity within George Leslie and value diversity in our workforce. Our commitment to Equal Opportunity and Diversity begins with our recruitment and selection process. We will ensure that individuals with disabilities are provided reasonable adjustments to participate in the job application or interview process.

If you consider yourself to have a disability or learning difficulty which means you are unable to complete the application process online, please get in touch by email or telephone so that we can make alternative arrangements for you.

Job Title: Plant Hire Assistant
Department: Plantyard
Location: George Leslie Plant Yard, Barrhead